The Skipton Academy

Important Information and Terms and Conditions

At The Skipton Academy we are committed to supporting staff who wish to organise educational trips and visits to extend and enrich the curriculum as well as running essential trips as part of the curriculum.

Consent for Trips:

For any trips carried out away from the curriculum, e.g. day trips, residential visits and after school activities, for all years you will be notified of the intention to run the trip and must return your consent form for your child to take part. For some trips/visits you will receive notification of the event, with specific activities detailed. Please pay particular attention to this notification since it will involve details including the times, dates and any potential hazards the visit will include. In these circumstances you should inform us if you do not wish your child to take part we will otherwise assume that consent is given.

Payments for Trips:

Under the terms of the 1988 Education Reform Act and Managing Public Money (HM Treasury 2013), the school may ask parents for voluntary contributions for activities taking place during school hours, including trips and visits. If the visit is out of school time, students can be required to pay the full amount in order to participate in the visit. However, we must point out that if insufficient funds are received then, regrettably, the trip may not take place.

Should there be too few pupils interested in taking part, all deposits will be returned in full. In the event of oversubscription, it will be run on a first come first served basis with a waiting list. Should your child not be selected for the trip, we will return the reserve deposit to you, however, once your child has been selected and the full deposits have been taken, these will not be refundable. Please note that your deposit is only refundable if the trip is cancelled by the tour operator or the school or if your child fails to secure a place. Please be reminded that you are committed to make payment of the full amount of the trip and that the itinerary has been planned based on these anticipated payments. Failure to make payment of the outstanding sums may result in your child being unable to attend the trip. Should the school suffer a financial loss as a result of your failure to make payment in full, we must make this opportunity to warn you that the school may seek to recover any such losses from you. You can pay the balance ahead of the scheduled dates if you wish. For trips where instalment payment dates are due the dates of these will be provided on the original trip letter and must be met.


All trips organised by the school are automatically covered by the school journey insurance policy and in the case of residential trips also by the tour operators’ insurance.

Should a parent/carer decide that their child must withdraw from the trip after paying part or all of the cost, for any reason other than medical, they must accept the potential loss of all payments made, unless of course another student can be found to fill their place. If the withdrawal is due to medical reasons the insurers will require medical evidence in the form of a GP or hospital note.


Participating pupils will be expected to adopt the highest standards of behaviour at all times. They will be representing our school. Places on any school trip may be withdrawn by the Principle if a student fails to comply with school expectations of behaviour and in such cases all monies paid will be returned. No student is allowed to purchase and/or consume alcoholic beverages or cigarettes, and any students found in possession of these substances whilst on a school trip will be severely

disciplined in accordance with school policy. For residential trips pupils will be expected to agree to a behaviour policy for the trip in addition to the schools behaviour policy.

Mobile Phones:

It is understood that pupils may want to bring their mobile phones on trips and visits. On most occasions this is allowed under the agreement that pupils are responsible for their own phone. Pupils must also be aware that in certain circumstances all pupils may be required to hand in their mobile phones to staff.

Medical Problems:

Please ensure you update us of any changes if your child has any medical problems or disability which may affect the arrangements of the trip so that we can advise as to the suitability of the chosen arrangements.

Residential trips abroad

Before registering interest in any trip travelling abroad please be aware of the following:

  • Your child will need a valid passport that will be valid for 6 months beyond the end of the trip.
  • Your child will need a valid European Health Card (EHIC card)
  • There will be time when your child will be given free time. This is unsupervised time, in small groups, within a strictly defined area, within a given time frame. If this is not acceptable to you, please do not apply for the trip.
  • If there is an issue with your child’s behavior during the school year, they may be removed from the trip. All monies would be refunded.
  • If your child is not a British Citizen or holds a non-British passport, you must check passport and visa requirements with the Embassy or Consulate of the country to which your child will be travelling.
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